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I. PURPOSE

To establish procedures to provide control over the institution during routine as well as emergency situations, and the storage and testing of emergency equipment.

II. POLICY

A. During the exercise of control procedures, rights and privileges of minors may be temporarily suspended, but only as long as necessary to maintain or re-establish safety, security, and order in the institution.

B. The fundamental responsibility is to ensure the protection of minors and staff in the facility.

C. Any emergency suspension of rights or privileges shall be immediately reviewed and approved by the Juvenile Correction Officer III/Shift Supervisor. The Assistant/Facility Supervisor will be notified as soon as practical.

D. Documentation is required for any emergency suspension of rights or privileges. Such documentation should be noted as part of a Special Incident Report and in the Master Security Logbook.

E. In the event of a physical altercation, the Juvenile Correction Officer shall immediately notify his co-Officers and the Juvenile Correction Officer III. While maintaining supervision of the group, the Juvenile Correction Officer should then give loud, verbal instructions for all minors to " line up" or "get on the ground". Upon his arrival, the Juvenile Correction Officer III shall assume responsibility and give instructions to other employees on containing the situation (i.e. physical intervention, pepper spray? etc.)

F. Nothing in this Policy Statement shall be construed as giving sanction to the abuse of minors' rights or as circumventing legal, policy, and procedural requirements for handling discipline.


III. PROCEDURE

A. The following is considered routine control procedures and require a log note explanation only as to why imposed:

1. Having all minors in the facility go to their rooms for:

a. Being unresponsive to rules and direction. Any use of this control method more than three times in one day constitutes a more serious problem and is to be handled as an emergency control measure.

1. The reasons for instituting the above controls must be clearly noted each time imposed.

2. The Juvenile Correction Officer III/Shift Supervisor will review the uses of routine control to ensure appropriateness and compliance with policy.

B. Emergency conditions may require immediate control measures. Such measures may require moving all or most of the group to another area or sending the group to their rooms until the emergency can be resolved. Reasons for taking such measures may include:


1. Serious escape plots,

2. Escape attempts,

3. Violent outbursts,

4. Inciting to riot/rioting,

5. Refusal of a minor to go to a room where the use of physical restraint may be likely,

6. Suicide attempts,

7. To administer first aid to a seriously injured person,

8. Repeated refusal of the group to follow staff direction and to abide by the rules of the Juvenile Detention and Correctional Facility,

9. Bomb threat (per procedure),

10. A shakedown search for weapons, drugs, or other dangerous contraband,

11. Any other clear threat to the safety and security of the minors, staff, facility, etc.

Emergency control measures are to be imposed only as long as necessary to ensure control.

C. In very serious instances, the entire facility may be on a room confinement condition until all minors can be counseled individually, in small groups, in large groups or in sequence of all three.

IV. Ambulance Transport: The decision to transport a minor to the Commonwealth Health Center by ambulance rests with the Juvenile Correction Officer III or Shift Supervisor.

A. When emergency ambulance transportation for life threatening situations is necessary the Juvenile Correction Officer III shall cause a call to 911 be placed and give the following information:

1. Employee's name,

2. The facility location,

3. Type of emergency,

4. Request the ambulance.

B. All notification and security procedures listed in URGENT CARE TRANSPORT Policy Manual (Health Services) must be followed. Refer to Policy Statement 7.12 (This protocol should be developed)

1. The Juvenile Correction Officer III will direct staff in lending assistance until the ambulance arrives.

2. The Juvenile Correction Officer III will arrange for an employee to accompany the minor to the hospital and see that the employee has the necessary admission papers and, if necessary, explain the admission process to the staff member.

3. The employee accompanying the minor will remain with the minor until the minor is either returned to the facility, or another employee relieves him/her at the hospital.

4. The Juvenile Correction Officer III shall determine the use of handcuffs or other restraints during transportation with input from the ambulance attendants.

V. Bomb Threat:

CAUTION
DO NOT USE ANY RADIO TRANSMITTERS WITHIN 400 FEET OF THE FACILILTY. ELECTRICAL TRANSMISSION CAN ACTIVATE THE DETONATION OF A BOMB.


A. When a bomb threat call is received from any source during business hours, notify the Facility Supervisor immediately. If unavailable, notify the Director, Division of Youth Services, in that order.

B. If available, the Facility Supervisor will decide regarding further action and notification. If the Supervisor is not available, the Director, Division of Youth Services will:

1. Direct and coordinate the following procedures as it is deemed necessary depending upon the individual situation:

a. Notify all staff in the building and contact the Department of Public Safety and Emergency Management Office.

b. When it is deemed necessary to free staff to search the building or perimeter, all minors in the facility are to be put in their rooms.

(1) Minors room's, windowsills, bathrooms, etc. are to be checked for strange objects before placing minors in their rooms.

(2) During sleeping hours, do not awaken and alarm minors unless a real danger is located and evacuation of an area must be initiated.

(3) Circumstances of the bomb threat and information received will be a determining factor regarding the discontinuation of visiting should the threat occur during visiting hours. The Juvenile Correction Officer III will be responsible for the decision to discontinue visiting. If visiting is to be discontinued, request all visitors to leave the premises.

c. Direct staff to search immediately inside and outside areas. Supervision should not be sacrificed in order to complete this. Assistance may be requested in the outside areas from the Department of Public Safety if necessary.

d. Evacuate minors from any area where an unidentified object is located. A bomb may be any shape, size, or form and may be concealed in any type of container (i.e. paper bag, cardboard box, briefcase, can, etc.). The staff is not to touch or in any way disturb any object thought to be a bomb. In this event, the Department of Public Safety is to be notified.

e. Direct assistance to specific areas as needed. Authorize the retention of off-going staff for emergencies when necessary for security and safety purposes.

f. Do not relate to the minors, parents, or public the nature of the problem. Ask the public, parents, etc. to vacate the buildings and grounds immediately, explaining only that an emergency has arisen.

2. Assure that the person receiving the bomb threat message submits a Special Incident Report and that addenda or shift summaries include all follow-up action.

3 The above is presented as a guideline. Each individual situation will require the Juvenile Correction Officer III or higher authority coordinate the effort to make decisions appropriate to the circumstances.


VI. Earthquake

A. Remain calm - do not run or panic.

B. Remain where you are - indoors or outdoors.

C. If indoors, stay indoors, take cover under something and stay away from glass.

D. If outdoors, get away from buildings.

E. Do not run through or outside buildings.

F. Turn off any gas line into the facility.

G. Turn on the radio and/or TV for information/disaster instructions.

H. The Juvenile Correction Officer III will be responsible for coordinating efforts to resolve any problems associated with the damage of an earthquake, such as injuries, damage, broken gas lines, removing people from unsafe areas, notifying the Supervisor and the Director, Division of Youth Services, and other proper authorities as needed.

VII. Emergency Services: Emergency medical, dental and psychiatric care is available for minors on a 24-hour per day, 7-day per week basis. The need for emergency care will be based on the judgment of the medical personnel (when available) or by the Juvenile Correction Officer III.

A. Emergency medical care is for an acute illness or an unexpected health need that cannot be deferred until the next scheduled sick call.

B. An emergency exists when there is a sudden change in a minor's condition, so that action is immediately necessary for the preservation of the life or the prevention of serious bodily harm to the minor or to others. Examples of an emergency include but are not limited to:

1. The minor is unable to hold conversation.

2. The minor is unable to care for self.

3. The minor is unable to be aroused.

4. The minor has convulsions.

C. Minors needing emergency care shall be transported by ambulance or custody vehicle to the emergency room at the Commonwealth Health Center. The Juvenile Correction Officer III will evaluate the severity of the emergency and determine the need and method to transport to the ER.

D. Facility staff will provide first-aid/CPR while awaiting transportation.

1. For non-life threatening situation, may transport via custody car.

2. For life threatening situation, an ambulance must be called.

VIII. Escapes/Attempted Escapes:

Emergency conditions may require immediate control measures when a minor(s) plots an escape, attempts an escape, or escapes. Emergency control measures are to be implemented immediately to ensure control of the Detention Facility and its population.

A. In the event of an escape plot, attempted escape or an escape, the responding employee will notify his co-Officers and Juvenile Correction Officer III immediately. While maintaining supervision of the other minors, the employee should give loud verbal instructions for all minors to “line up” or “get on the ground”. Upon his arrival, the Juvenile Correction Officer III shall assume responsibility and give instructions to the staff.

B. All rights and privileges of the minors are suspended until the situation is under control. The Facility Supervisor and the Director, Division of Youth Services will be notified as soon as practical.

C. Minors involved in plotting or attempting escape will be reclassified as a maximum security risk (Classification Level 3; Refer to Policy Statement 4.20

D. A Special Incident Report will be submitted as soon as practical, but before leaving the shift, explaining the incident.

E. Procedures:

1. Minor(s) discussing an escape with other minors:

a. The minor(s) will immediately be segregated from one another. If possible, they should be placed in separate rooms.

b. A log entry will be made in RED ink.

2. Minor(s) attempts an escape but fails:

a. If deemed necessary, use of force is authorized to prevent an escape or injury to staff and minors.

b. The minor(s) will be placed, individually, in separate rooms, if possible or as a minimum separated for conspirator(s).

c. A log entry will be made in RED ink with a brief explanation.

3. Minor(s) escapes:

a. Staff will not endanger their lives in pursuing an escapee outside the fenced area of facility but will ensure the safety and control of the minors still in custody.

b. The Department of Public Safety will be notified immediately of the escape and given the following information on the minor(s):

1) Full name, sex, race, physical description and clothing.

2) Minor’s village and location of home if possible.

3) Last known direction traveling and mode of travel.

c. A log entry will be made in RED ink.

IX. Evacuation

A. Staff must be able to implement an emergency evacuation plan at any time. Because of the potential for panic and the possibility for continued or increased danger, staff must be able to implement evacuation procedures in a calm, controlled, and well-planned manner.

B. IN ANY EVACUATION EMERGENCY, THE PRIMARY CONCERN IS THE SAVING AND PRESERVATION OF HUMAN LIFE. Security and other concerns are secondary to this.

C. It is vital to know the whereabouts of all minors in custody at all times. If evacuation is necessary, staff must be able to account for the minors they are responsible for.

There are two types of evacuation situations. The first is area relocation; this involves moving the minors to another location within the facility. This occurs in an emergency that only affects a part of the institution. The second involves evacuation that involves moving the minors out of and away from the facility. This occurs as a result of widespread damage that has or is likely to occur.

Any time the Detention Facility must be evacuated, the Facility Supervisor and the Director, Division of Youth Services are to be notified as soon as possible, and when safe to do so. As soon as practical after the incident, the staff is to submit a Special Incident Report.

D. Directions will be given calmly and clearly. Remember that everyone involved will be frightened, and staff will have to take charge. Use the evacuation plan posted through out the facility.

E. Area Relocation: Direct minors to proceed to the designated location at lease 50 feet from the facility with adequate space to hold the detainees. If the danger is still threatening, move the minors further away. Try to stay within a building if safe to do so. Once away from danger, take roll and report any minors missing to the Juvenile Correction Officer III. If it is not possible to safely remain in a building follow the evacuation procedures below.

F. Evacuation:

1. The Juvenile Correction Officer III is responsible for ordering and directing evacuation procedures.

2. Minors should be taken out of the buildings into the fenced area. Once safely away from the buildings, seat the minors in a group. (Note: any exit may be used if necessary to protect life). Housing/Living Unit Staff must take the Unit Logbook and documentation of each minor’s name out of the building.

3. Once out of danger, take roll and ascertain if anyone is missing. Notify the Juvenile Correction Officer III immediately of anyone not accounted for.

4. It is the responsibility of the Juvenile Correction Officer III to notify emergency personnel of anyone missing. In the event emergency personnel are unavailable, the Juvenile Correction Officer III will decide what action is to be taken and whether to return or allow return to the building to locate missing people.

5. No one is to return to a building without being first cleared to do so by the Juvenile Correction Officer III. The Juvenile Correction Officer III is responsible for coordinating and communicating evacuation measures with appropriate emergency service personnel. The Juvenile Correction Officer III will consult with emergency services personnel, and will authorize return to the building only if it is safe to do so. If return to the building is not possible for a long period of time, or if the minors must be moved to another area, the Juvenile Correction Officer III will contact departmental administrative staff for assistance in relocating minors. Such assistance may include relocation to other facilities, temporary release of minors that are not extreme dangers to the community, and other alternatives.

6. Any time the facility is evacuated, all outside doors along the evacuation route are to be propped open to prevent anyone being trapped inside, except in case of fire. All inside room doors should be left open, except in case of fire. All doors must be unlocked.

7. Staff shall take the facility roster and necessary equipment needed to account for and control the detained minors with them if safety allows (restraints, radios, etc.).

X. Fire: In the case of a fire actually occurring in the facility, the person first noticing it will be expected to activate the Fire Alarm. All staff must be aware of where the Fire Alarm Pull Stations are in facility. Also you must know where the fire extinguishers are located and the proper operation of fire extinguishers. The Facility Supervisor and the Director, Division of Youth Services is to be notified as soon as possible of any fire in the facility.


A. Fire in the Kagman Juvenile Detention and Correctional Facility:

1. Contact the DPS Fire Division even if no emergency exists.

2. If a fire exists, pull Fire Alarm and evacuate the area of the institution per the Evacuation Policy. DO NOT attempt to put the fire out. In the event of a very small fire, staff may use an extinguisher once all the minors are safe and secure and in an appropriate area. In all other instances, staff is never to attempt to put out a fire.

3. Even though the area of the fire involvement may be relatively small, staff will move minors to an appropriate area for evacuating a building. All should be in readiness to evacuate in the event that it becomes necessary.

B. When evacuating staff shall check each area and to leave room doors unlocked.

C. When evacuating the area take the Control Room Master Roster and logbook.

D. As soon as staff is certain that all minors are safe, one staff member should meet the fire truck in order to provide additional information. The Juvenile Correction Officer III will designate this person.

E. Remember that there will be a potential for panic. Staff must remain calm and take charge. Give specific, easy-to-follow instructions.

F. Staff must conduct fire drills per Fire and Life Safety Policy. Such drills are to be conducted at minimum once a month on per Policy Statement 2.25.

XI. Flood:

Because the facility is not in a flood plain, flooding is unlikely, however, should serious flooding occur staff would need to take immediate action. Staff will have to use good judgment, react calmly, and rely largely on their own resources and abilities to handle the situation. Normally, if there is any serious danger of flooding in the area, there will be some forewarning. All staff is to be kept advised.

XII. Emergency Evacuations

A. If emergency evacuation is necessary or imminent, the Juvenile Correction Officer III will contact the Facility Supervisor or Director, Division of Youth Services for assistance and direction. The Supervisor will determine which minor(s) may be released and minors that may not be released will be transported to other facilities. If other facilities are unavailable the Juvenile Correction Officer III will:

1. If during business hours, contact the Juvenile Probation Unit for staff and vehicles to help in the event of evacuation. If at times during non-business hours, the Juvenile Correction Officer III will make the decision whether to retain off-going staff, contact off-duty staff, and/or off-duty Probation Unit staff to assist as necessary.

2. Direct staff to prepare minors to evacuate the building:

a. Ensure minors are dressed.

b. Obtain a supply of blankets, clothing, etc as needed and available.

c. Obtain first aid supplies.

d. Assemble minors in the day rooms and take roll. Ensure all minors are accounted for.

e. Inform the minors calmly and clearly that an evacuation is planned, how the evacuation will proceed, and why.

f. Keep the minors calm and wait until further direction from the shift lead.

3. Contact the Department of Public Safety to let them know and evacuation is planned. DO NOT request assistance unless there exists and emergency besides the evacuation (i.e. serious injury). Law enforcement and emergency personnel will be needed elsewhere. Ask for the location of evacuation centers.

4. The Juvenile Correction Officer III will assign specific staff to be responsible for transporting specific evacuation supplies. In the event that more than one vehicle is necessary, the Juvenile Correction Officer III will assign specific minors to specific staff members and vehicles.

5. Just prior to evacuating turn off all utilities. Keep the radio tuned to emergency channels for updates and instructions.

6. The Juvenile Correction Officer III will be responsible for giving the order to evacuate the facility in a calm, orderly manner when necessary. The Juvenile Correction Officer III's evacuation instructions will include an evacuation destination and the route to follow.

7. Once the order to evacuate is given, staff will:

a. Take roll and account for all minors in their care.

b. Instruct the minors to stay together and to move calmly.

c. Proceed to vehicle(s).

d. Once in vehicles, stay together if at all possible on route to the evacuation destination.

e. Once at the evacuation destination site, assemble all minors and staff and take roll. If anyone is unaccounted for, the staff member will notify the Juvenile Correction Officer III immediately. The Juvenile Correction Officer III will then notify emergency authorities of anyone missing.

f. Keep everyone together in one place if at all possible. The Juvenile Correction Officer III will be responsible for notifying evacuation site authorities of the presence of Juvenile Detention minors and staff at the evacuation site.

D. The Juvenile Correction Officer III will be responsible for coordination of all emergency efforts, notifying proper people and authorities, etc.

XIII. Power Outage:

During a power outage and the generator does not come on-line:

A. During a power outage staff’s responsibility is to secure all minors and to line up the minors immediately and escort them to their rooms in an orderly fashion.

B. After the minors are secure, immediately notify the Department of Public Safety Dispatch stating that the power is out and that the facility radios will be set for their frequency. If any problems arise, staff will contact them with the radio.

C. At the time of the outage the Assistant/Facility Supervisor should be notified.

D. Flashlights and electric lanterns are located in the Control Room and each unit’s storage closet with extra batteries.

E. The fire alarm will need to be “silenced”.

F. If the power is out for a length of time and the building heats, windows should be opened.

XIV. Response by the Department of Public Safety:

Juvenile Correction Officer III’s or higher authority is responsible for making decisions regarding when to call DPS. If there is a question regarding individual cases, consult the Assistant/Facility Supervisor at the time of the incident. The Department of Public Safety Dispatch monitors the radio traffic. The freedom of a minor will not be granted in exchange for a hostage. Only trained personnel will conduct negotiations for other exchanges.

A. When physical backup is needed to regain control of the institution dial 911, or transmit on a hand-held radio and request the presence of DPS officers.

1. If possible and time permitting, contact the Facility Supervisor and the Director, DYS and advise them of the situation and intentions of requesting back up.

2. Explain the situation as completely and briefly as possible. Remind the operator that weapons are not allowed in the facility. Remind Dispatch to have responding DPS personnel bring their set of facility keys.

3. Officers will attempt to contact staff via radio prior to entering the facility to ascertain if a hostage situation exists. Once the situation in the facility is resolved and control is regained, DPS will depart relinquishing control of the facility back to the Supervisor.

B. To investigate and take a report when staff assaults a minor, contact the Department of Public Safety.

C. To investigate and take a report of completed escapes from the institution call the Department of Public Safety.

D. To investigate and take a report of injury/non-injury assaults and other physical altercations between minors and minors, and minor and staff contact a non-involved Juvenile Correction Officer III.
  
XV. Suicide/Serious Threat:

A. Immediate Treatment: Upon discovering what appears to be a suicide or serious suicide attempt (requiring hospitalization) determine the necessity for immediate aid (CPR, pressure or arterial bleeding, rescue breathing), call for staff assistance and initiate the necessary treatment. Staff not involved in immediate treatment will call the emergency number 911, explaining the emergency and the location. When medical staff arrive (emergency medical personnel, doctor, etc.) they will assume responsibility and facility staff will follow their directions.

B. Notification: The Facility Supervisor will be informed of all available details as soon as possible. The Facility Supervisor will, in turn, notify the following people: (In the absence of the Facility Supervisor, the Juvenile Correction Officer III will notify the following parties):

1. Director, Division of Youth Services.

2. The minor's Juvenile Probation Officer or Facility Social Officer.

3. Community Guidance Center on-call officer.

4. IN CASES OF SUICIDE OR SERIOUS ATTEMPT: the Department of Public Safety

5. At the discretion of the Director, Division of Youth Services, the Facility Supervisor will also notify as follows:

a. The Presiding Superior Court Judge.

b. Parent(s)/Guardian(s)

C. Documentation:

1. As soon as possible after the incident all staff on duty that were in any way involved with the incident will submit a detailed Special Incident Report describing fully the chronology of events that took place. Whenever possible, staff should include the exact times of each event in the incident.

2. Except as necessary to provide immediate treatment, staff should leave the site of the incident unoccupied and as undisturbed as possible. This should continue until directed otherwise by the Facility Supervisor.

D. ALL REQUESTS FOR INFORMATION SURROUNDING THE INCIDENT FROM PERSONS OR AGENCIES OTHER THAN THOSE MENTIONED ABOVE ARE TO BE REFERRED TO THE DIRECTOR, DIVISION OFYOUTH SERVICES.

XVI. Testing and Storage of Emergency Equipment:

a. The generator, fire and smoke alarms are to be checked monthly for serviceability. The checks will annotated in the Juvenile Correction Officer III's Logbook and any shortcomings or needed repairs will be reported immediately to the Facility Supervisor or designee.

b. Flashlights, handheld radios, and extra batteries are located in the Control Room and Housing Unit storage closet. Handheld radio batteries should be changed out at the beginning of each shift and the old batteries placed in the charger.

OC Spray may only be used by staff that have been trained in the operation and handling of OC Spray. OC Spray is stored in the Juvenile Correction Officer III office when not in use. When carried by staff, the OC
Spray will be stored in either the nylon or leather carrying case. (USING OC?)

XVII. Hazardous Materials

A. Bodily Fluids - During any emergency situation, blood or other bodily fluids may be spilled or may splash on a staff member or a minor in custody. In such cases staff shall:

(1) Use all universal precautions to prevent exposure to bodily fluids

(2) Us approved methods for cleaning up spills and disposing of clean-up materials

(3) Inform the Juvenile Correction Officer III immediately if exposed to any bodily fluids after initial clean-up

B. Chemical substances - Staff members shall use extreme caution when using cleaning materials or supervising minors using cleaning materials. Staff shall:

(1) Use cleaning produces only according to the instructions on the label

(2) Not mix any cleaning materials unless the instructions specifically allow mixing

(3) Take precautions to limit the possibility of exposure of bare skin to cleaning materials

C. Unknown substances - Staff members shall immediately inform the Juvenile Correction Officer III about the presence of any unknown substance that may be hazardous in nature.

The Juvenile Correction Officer III shall contact the Emergency Management Office and follow their instructions regarding disposal of the substance.

XIV. Avoidance of Emergencies

A. Staff members shall exercise caution, foresight, and good judgment to avoid emergency situations whenever possible.

B. Staff members shall counsel with minors as necessary to assist them with personal problems and individual needs.

C. Staff members shall refer minors for medical and mental health treatment as indicated to prevent crisis situations.
 
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